Meeting Room

meeting room

The Cleve J. Fredricksen Library provides meeting room space for library programs, meetings and programs of an informational, educational, cultural or civic nature, and in some cases, private events.

Submission of the Fredricksen Library Meeting Room Application is required to determine approval status of organizations prior to reserving the meeting spaces; the application form is available HERE as a fillable PDF, or in paper form at the Reference Desk. Please complete and send the form to the library’s email at fredricksen@ccpa.net. All applications and organizations are subject to Meeting Room Policy rules and availabilities, and applications will be reviewed on a first-come, first-served basis. Incomplete applications will not be considered. View the complete Meeting Room policy HERE. 

Facilities Description: 
Ruggaber Community Room

The Ruggaber Community Room, a multi-purpose meeting room with a seating capacity of 100, theater-style. Placement of tables and/or equipment will reduce the available seating capacity. Located on the lower level, features include:

•    100 chairs available
•    15 (6’ x 2’) tables available
•    Access to the Community Room is available via two ADA accessible entrances:
•    Lower level entrance
•    Main level entrance, then to lower level by elevator or stairs
•    Restrooms located just outside the meeting room door 
•    Coat closet located in the room
•    Flexible room lighting
•    Projection screen, access to electrical outlets, open wi-fi access
•    Small kitchenette with microwave, bar sink, and full-size refrigerator/freezer

Small Meeting Room

The Small Meeting Room is a multi-zoned meeting room space. Placement of furniture is fixed and has a total seating capacity of approximately 16 people. Located on the lower level, features include:

•    Access to the Small Meeting Room is available via two ADA accessible entrances:
•    Lower level entrance
•    Main level entrance, then to lower level by elevator or stairs
•    Restrooms located just outside the meeting room door
•    Flexible room lighting
•    Large whiteboard
•    Access to electrical outlets and open wi-fi access

Alternate Library Spaces

Alternate Library Spaces, with a seating capacity that varies by event, are available for use on a case-by-case basis with the approval of the Library Director. They have been used for events such as weddings, special programs, concerts and celebrations. The current spaces are:

•    Atrium         
•    Lawn
•    Hoyt Reading Plaza

Fees will be charged for the facility and staff time, concurrent use of equipment, facilities in other parts of the library, and additionally, any library time outside of normal open hours.

Meeting Room Users and Fees:  
Ruggaber Community Room & Small Meeting Room

The library allows the following groups to reserve the Community Room and the Small Meeting Room on a first-come, first-served basis or (in case of conflict) according to the following priority order:
 

  Eligible Users Definition Fee Examples
#1 Library Board of Trustees, Staff, Friends of Fredricksen organizational meetings and fundraisers $0 Board meeting, Library programs, Friends meeting
#2 Non-profit 
Local non-profits operating within service area
Majority of group’s membership reside in service area (Camp Hill, Lemoyne, Wormleysburg, East Pennsboro, Hampden, Lower Allen)

$0 - public

$50/hour—non-public
 

Scout Troops, Student Organizations, Local religious or civic groups and clubs
#3 Non-profit
Regional & national non-profits operating outside service area
Majority of group’s membership reside in municipalities outside the service area

$20/hour—public
$50/3 hours—public

$50/hour—non-public   

 

Same as above, regional  and national chapter groups
#4 Private* Non-public event $150/3-hour event $150/3-hour minimum
$50/each additional hour
         

*Private parties may reserve the room in consideration of the following:

a.    The party occurs during normal library hours
b.    One adult is on hand for every 8 children (18 years and younger)
c.    The clean-up and damage expectations are met as outlined below
d.    A fee of $150 will be charged for 3 hours of use and $50 for each additional hour

 

 

Page Updated

November 21, 2019