Cleve J. Fredricksen Library is looking for a Human Resource Business manager to provide all human resources functions for the employees of Fredricksen and East Pennsboro Branch libraries; Responsible for volunteers of Fredricksen and East Pennsboro Branch libraries; Performs other business and financial duties as needed. Works under the direct supervision of the library director.
Classification: Full-Time/Non-Exempt, flexible schedule!
Schedule: Monday-Friday, 37.5 hours per week, may include evenings/weekends as needed. This is an onsite, in-person position.
Pay: starts at $19.00 per hour- commensurate with experience
Essential Functions:
- Performs human resources functions that may include but are not limited to advertising, recruiting, communicating with applicants; hiring new employees in conjunction with the director; orientating and processing employee paperwork; performing exit interviews
- Administers health care plans, including enrollments, changes, and terminations
- Provides human resources advice and consultation to employees and management, including coaching and counseling on performance management issues, conflict management, interpretation of employment policies, and resolution.
- Oversees recording and maintenance of employee information, such as personal data, compensation, benefits, tax data, attendance, performance reviews or evaluations, disciplinary actions, and terminations/separations of employment.
- Oversees the background clearance and renewal process for new hires, staff, and volunteers
- Maintain knowledge of federal, state, and local laws and regulations relating to all aspects of the employee life cycle
- Act as a liaison for the Friends of Fredricksen volunteer group. Assist the Friends with obtaining and scheduling volunteers and setting up events such as book sales.
- Process required documents for payroll and insurance providers to ensure accurate record-keeping and proper deductions.
- Responsible for bi-weekly payroll preparation, including reviewing and computing employee time cards, and ensuring the accuracy of payroll prior to submitting payroll.
- In conjunction with Finance Assistant, contact creditors about bill payments, oversee library bank account, update QuickBooks, and coordinates with the bookkeeper
- Develops and revise job descriptions and a variety of forms, policies, and procedures in conjunction with the library director
- Recruits, interviews, selects, places, and orientates Fredricksen library volunteers; Assists with these functions as needed with East Pennsboro Branch volunteers
- In conjunction with each department head, assesses and determine needs that can be achieved using volunteers
- Maintains accurate volunteer records of hours of service and continuing education records for all employees
- Coordinates employee training
- Prepares and submits statistics and reports
- Attends staff, county, and other professional meetings. Participates in and strengthens library and branch teams. Complies with continuing education requirements, and reads professional literature.
- Other projects and responsibilities may be added at the supervisor’s discretion
Required Knowledge, Skills, and Abilities:
- Ability to supervise volunteers
- Ability to schedule, assign, train and evaluate the work of others
- Ability to make independent decisions based on good business practices and library philosophy
- Excellent written and verbal communication skills
- Ability to operate computers with knowledge of relevant software and hardware
- Excellent organizational skills
Education:
- Bachelor’s degree with coursework in human resources, business administration, communications, or comparable experience
- Minimum two years supervisory experience preferred
- Experience in Human Resources or related fields preferred
- Demonstrated commitment to volunteerism with actual volunteer experience preferred
Employment Clearances:
Must have or obtain FBI criminal history, Pennsylvania Child Abuse, and Pennsylvania State Police Criminal History clearance prior to the position start date that qualifies the individual for employment as outlined in the library system’s Employee Clearances policy.
Physical and Environmental Conditions:
Work regularly demands light physical effort in the handling of materials, boxes, carts, or equipment, as well as manual dexterity and visual acuity when working with a computer. Regularly lifts and carries books and materials weighing as much as 30 pounds; regularly pushes and pulls carts; regularly bends and reaches for books on top and bottom shelves; regularly uses repetitive movements and views small print when assisting patrons with searches on the computer. Work may require standing for extended periods of time.
The work environment involves everyday risks which require normal safety precautions typical of such places as offices, meeting rooms, and libraries, e.g., the safe use of work place practices with office equipment, avoidance of trips and falls, and observance of safety regulations.
How to Apply: employment applications can be found at the reference desks of Fredricksen and East Pennsboro Branch libraries. All resumes can be emailed to the Library Director at jrmiller@cumberlandcountylibraries.org or dropped off in person. Employment applications can also be found on our website: https://www.cumberlandcountylibraries.org/FRE_Employment
*position will remain open until filled*
