Business Office Assistant

It's All Here at the Bosler Memorial LibraryThe Bosler Memorial Library in Carlisle, PA, is seeking a successful candidate for the position of Business Office Assistant. This position assists with the routine duties of the Business Office and provides assistance with special projects and reporting when necessary. The position is responsible for all aspects of the payroll processes including preparing biweekly payroll.

This is a part-time, 20 hours per week position. The starting salary for this position is $12.12 per hour. This position is non-exempt status. This position is eligible for some benefits. Pennsylvania law requires that criminal history records checks be conducted on all prospective employees, including those 17 years of age or younger.

Minimum Qualifications

Education/Training: Associate's degree in Accounting or Business related field preferred. Training in standard office software.

Experience: Two year general accounting experience. Two years active experience using MS Office Suite or equivalent. Proficiency with 10-key operations.

Required: State driver's license or State issued identification card, excellent customer service and communication skills, ability to lift 25 lbs. unassisted, to place materials on high and low shelves. A criminal background check, child abuse clearance and FBI fingerprinting are required for this position.

Required Performance Standards

Communications: Writes and speaks clearly, logically and concisely. Listens effectively. Demonstrates small and large group communication skills. Keeps colleagues, team members and supervisors well informed. Participates in group discussions.

Customer Service: Presents welcoming behaviors. Remains helpful and professional with customers. Responds quickly and cooperatively to requests from staff or public. Follows Bosler Memorial Library guidelines and training for customer service approach. Demonstrates ability to determine customer needs. Follows up on customer transactions.

Analytical Skills/Problem Solving/Decision Making: Uses sound judgment in making decisions. Constructively manages conflict. Works with others to solve problems and achieve results.

Technological Skills: Demonstrates ability to use computers. Demonstrates ability to access and use the Internet and electronic databases. Demonstrates ability to use and maintain equipment basic to job.

Workplace Maintenance/Management: Maintains and manages workplace security and safety. Pays attention to personal workspace housekeeping.

Flexibility and Adaptability: Remains calm in difficult, ambiguous, and challenging situations. Responds appropriately to changes in direction and priorities. Adapts personal style to work situations. Takes corrective action when required.

Interpersonal and Group Relationships: Willing to work with and for others. Supports and facilitates cooperation among others.

Professional Standards and Ethics: Protects and values patron confidentiality and organizational security. Supports mission and vision of the library. Upholds ALA's Library Code of Ethics as interpreted by Bosler Memorial Library. Works toward furthering a library-conscious community.

Professional Development and Leadership: Seeks opportunities to pursue one's personal goals and those of the organization. Sets and models high performance standards. Encourages others to make good decisions and take ownership in decision-making and problem-solving.

Time and Workflow Management: Manages personal time effectively. Manages workflow effectively.

Environmental Conditions

Primarily works indoors, seated at a desk, using a computer. Attends meetings and planning sessions. Provides own transportation and is reimbursed accordingly.

Functions & Responsibilities

  1. Responsible for processing biweekly payroll, including interfacing with TimeForce and iSolved.
  2. Maintains spreadsheets relevant to employee payroll deductions.
  3. Update all payroll changes related to salary, banking information, pension and etcetera.
  4. Advertise for Bosler open staffing positions, vet resumes and schedule interviews.
  5. Process and orient new employees.
  6. Assists with human resources duties and maintenance of personnel records.
  7. Processes clearances for new and renewing employees.
  8. Tracks employees' Continuing Education and Certifications.
  9. Count down and reconcile cash drawers. Maintain fine sheet spreadsheet.
  10. Reviews monthly bank reconciliations.
  11. Fingerprinting duties.
  12. Performs other duties as assigned.

How to Apply

Interested candidates should submit a cover letter and resume to:

Bosler Memorial Library

Attn: Diana Robertson, Business Office Manager

158 W. High Street

Carlisle, PA 17013

 

Submission deadline is Wednesday, August 5, 2020.

The Bosler Memorial Library is an Equal Opportunity Employer.

 

 

 

Location

Bosler